RETAINER AGREEMENT

Graphic Design & Marketing Services

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This Retainer Agreement (“Agreement”) outlines the general terms under which GB Graphix, LLC (“Designer”) provides ongoing graphic design and marketing services to its clients (“Client”). This version is provided for informational purposes and is intended for prospective clients to review prior to engagement.

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1. Scope of Services

Clients may retain Designer for ongoing graphic design and marketing support on an as-needed basis. Retainer hours and specific services will be defined in a finalized agreement. Services may include digital graphics, marketing materials, promotional assets, and website updates. Work is performed remotely unless otherwise agreed.

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2. Fees & Payment Terms

Monthly retainer fees, included hours, and payment schedules will be defined in a finalized agreement. All retainers are billed in advance. Services will not begin until payment has been received. Any work exceeding the included retainer hours will be billed at Designer’s standard hourly rate of $145 per hour, invoiced separately, and due upon receipt. Retainer payments are earned upon receipt, non-refundable, and unused hours do not roll over.

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3. Term & Termination

Retainer agreements operate on a month-to-month basis unless otherwise stated. Either party may terminate with thirty (30) days’ written notice. Fees remain due during the notice period. Designer reserves the right to suspend services for non-payment.

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4. Exclusions

Logo design, logo revisions, branding packages, and initial website builds are not included unless explicitly agreed to in writing and require a separate agreement.

5. Client Responsibilities

Clients agree to provide timely feedback, approvals, and accurate materials and acknowledge that Designer operates as an independent contractor.

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6. Communication & Availability

Primary communication is conducted via email. Meetings must be scheduled in advance. Missed or late-cancelled meetings may be billed against retainer hours. Office hours are Monday–Friday,10:00 AM–5:00 PM CST.

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7. Expenses

Out-of-pocket expenses incurred on a client’s behalf, including third-party assets or vendor services, will be invoiced separately and are due upon receipt.

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8. Ownership & Intellectual Property

Clients warrant that all materials provided are owned or properly licensed. Upon full payment, clients receive a perpetual, exclusive license to use final deliverables for business purposes. Designer retains ownership of original concepts, processes, and working files and may display completed work in portfolios unless confidentiality is requested in writing.

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9. Approval & Limitation of Liability

Clients are responsible for final approval of deliverables. Designer’s total liability shall not exceed one (1) month’s retainer fee as defined in the finalized agreement.

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10. Indemnification

Clients agree to indemnify and hold Designer harmless from claims arising from the client’s business operations or use of deliverables, except in cases of Designer’s gross negligence or willful misconduct.

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11. Content Standards

Designer reserves the right to decline or discontinue work involving illegal, unethical, or harmful content. Fees paid remain non-refundable.

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12. Force Majeure

Neither party shall be liable for delays caused by events beyond reasonable control, including illness, acts of God, government actions, or system failures.
 

13. Governing Law & Venue

All finalized agreements are governed by the laws of the State of Texas, with exclusive venue in Parker County, Texas.

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14. Informational Use Only

This document is provided for review purposes only and does not constitute a binding agreement. Final terms will be set forth in a signed retainer agreement between the parties.